Preparing Effective Support Material for Theatre, Dance and Performance-Based Multi and Inter-Arts

There are a lot of elements that go into putting
together an effective grant application to the Ontario Arts Council. Artistic support
material is one of the most important. We’d like to offer you some tips and advice. Grant applications for OAC’s performing
arts programs are typically made up of these components: the application form; the artist’s statement and project description;
the résume(s) of individuals involved; the budget,
and the artistic support material. Once your application is received, the program
officer assembles a jury to review applications and make decisions on who will receive a grant,
based on the program’s criteria. Audio-visual support material can be one of the
most important parts of your grant application in dance, theatre and performance-based multi
and inter-arts. It shows the jury your work as an artist and is a very important element
in their assessment of your application. It’s important to develop high standards
for the audio-visual documentation of your art. Different
grant programs require different kinds of artistic support material Read the program criteria carefully Submit the required
amount of support material and no more. Jurors will not review additional audio-visual support
material or script samples that exceed the length required. Submit a strong, cohesive selection of recent
work. Select examples that are relevant to the aims of your proposal; it’s important
not to confuse the jury with a mixed bag of work. Ensure that your audio-visual support material
is formatted to the current technical specifications detailed in the application form. Formats can change so double check the OAC
website. Please test all of your artistic support material
thoroughly to make sure it is formatted correctly and runs smoothly. The Ontario Arts Council
works in a PC environment; so test your documentation on a PC computer. More information is available on the webpage
for the program to which you are applying. The type of work you do and what you are trying
to convey will determine the artistic support material you choose to include with your application. Check the program guidelines to determine if you need: a script, a video,
sound or music, or all of the above. Do provide: Artistic support material that relates to the project for which you are applying; Recent work that demonstrates the range of art and artists who will be contracted to
work on your project. Artistic support material that captures movement,
design or other elements you’ve said are important in your project description. A range of styles of song for projects that involve music. Shots that show audience members engaged in or with the performance, if relevant or appropriate. Think about the experience that jurors will
have viewing your artistic support material. Describe the location and context of the work
you are showing on the support material list provided. If you would like the jury to review a specific
portion of the artistic support material provided, please cue the material or provide notes to
indicate the portion that should be reviewed on the CD or DVD. Depending on the type of work you do, or the
program to which you are applying, you may submit still images and audio-visual support
material. Order and number any digital files in chronological order beginning with the
earliest work. Use the Support Material List to identify
what you are submitting. Here are some important things to consider in order to achieve the best possible quality: Is the lighting appropriate? Is the video or still image focused? In high-resolution? Is the video formatted or still image sized
properly? Is the background distracting? Don’t include: Audition reels; Samples of student performances.
or Promotional videos. Do NOT show: Sparse audience shots, or shots where audience members look distracted; Wide angle stage shots or long shots taken a great distance from the stage that don’t
represent the work adequately. Shots of the audience taken from the stage
with the performer(s) shot from behind. Work that is not well lit. Dark, blurred images. and Public service announcements or news items. What examples of dance work should be included? DVD samples may be recorded in a rehearsal studio. The studio’s background should be uncluttered and have adequate studio lighting. Dancers must be clearly visible to demonstrate the choreographer’s movement vocabulary. If the work includes sound, music, or voice, it must be clearly audible. What examples of theatre work should be included? A script sample (with the exception of Shakespeare or non-script based work). If you aren’t submitting a script then provide descriptions or audio-visual support
material to help the jury understand what you will be developing or presenting. For music theatre projects provide audio support material in addition to a script. And for movement-based, visually-oriented and interdisciplinary work, audio-visual support
material can be very useful in helping the jury understand your form and vision. What examples of multi or inter-arts work should
be included? Script samples for multi-arts work with text
such as outline, lyrics or manuscript. For Non-text based works you may submit other
types of documentation in lieu of a script such as digital stills, CDs, DVDs, or artistic
inspirations or references that support your written proposal. You may provide artistic
support material for more than one artist or material that showcases several disciplines
for an individual artist. For Performance Art pieces, high quality well-lit
video documentation is preferred, edited to show the progression of the piece. A combination
of video and still images of past performances may also be submitted. Do not include an artist
statement in the video. For interactive / kinetic works and installation works, you may include
video, as well as still images. Following the Support Material Guidelines
closely will give you the best possible opportunity to succeed with your grant application. For more information visit

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